How to use Furna

Your complete guide to a forecast you can defend.

From first setup to the month you hand the sheet to an investor, follow these ten steps to get the most out of every tool in the Furna Maxapp.

Get started →See all features

The Suite

🏢Units 👥Team 🔗Rent roll 📄Tenancies 🤝Holds 🔮Forecast 🧹Turnovers 📈Analytics 📊Dashboard 🎁Refer & Earn

🏢

Units

Set up your building

Create the building profile with its name, address, unit count and tiers.

Add the building, its address and how many units it holds
Name your tiers, because the forecast is built on tier and monthly rate together
If you run more than one building, add each one separately, Furna keeps the data isolated per building
Switch between buildings in one click from the Units page

💡Start with the building you let most often. The forecast learns faster where there is more history.

👥

Team

Add your team

Build the team list so Furna can name who is doing each turnover.

Upload a roster as a spreadsheet or add people one by one, with name, role and hourly rate
Assign what each person covers: leasing, maintenance, move ins, turnovers, building management
Set how many turnovers a person can take in a week so nobody is scheduled into the ground
Furna uses this to put real names against the work each turnover needs

💡Include hourly rates, because a turnover cost that is not priced is just a date in a calendar.

🔗

Rent roll

Bring in your rent roll

Load your units and current tenancies so the forecast starts from what is really let.

Upload the rent roll as a spreadsheet export, one row per unit
Each unit needs a tier and a monthly rate, because the forecast is built on both
Existing tenancies come in with their move in and move out dates
A unit with no tenancy is not an error, it is availability the forecast can sell

💡Start with the units you let most often. The rest can follow once the shape is right.

📄

Tenancies

Record your tenancies

Signed tenancies with their term, rate and renewal likelihood.

Each tenancy carries a move in, a move out, a term in months and a monthly rate
Six to twelve month terms are the normal case, and the forecast is built around them
Mark a tenancy as likely to renew when you have reason to think so, and say what the reason is
A tenancy ending is a turnover and a vacancy, and Furna schedules both from the move out date

💡Renewal likelihood is the cheapest occupancy you will ever forecast. Keep it honest and the number holds up.

🤝

Holds

Record what you are holding

The part no rent roll has: suites reserved against business nobody has signed.

Each hold carries the counterparty, an expected start, an expected term, a tier and a suite count
Give it a probability of converting, because a hold at 30% and a hold at 80% are not the same asset
Set an expiry, so the hold surfaces before it lapses rather than after
Furna weighs every hold by its probability and rolls it into the forecast at what it is worth

💡Record the hold the day the call comes in, not the week the contract does. The head start is the whole point.

🔮

Forecast

Generate your first forecast

The core of Furna, occupancy and revenue by month for the year ahead.

Pick a horizon and generate twelve months in one click
Each forecast carries occupancy, revenue, weighted holds, costed turnovers and a stated confidence
Export it as a PDF, because the sheet is the artifact the software exists to produce
At the end of each month, log what actually happened so the next forecast is closer

💡Generate the first forecast, then compare it to the number you would have written yourself. The gap is the conversation.

🧹

Turnovers

Plan your turnovers

Every tenancy that ends is a unit that has to be emptied, cleaned, repaired and restaged.

Turnovers are scheduled automatically from the move out dates already in the system
Each one carries estimated hours, crew size and labour cost before the unit is empty
Assign named people from your team, and Furna prices the work at their real rates
Log actual hours afterwards so the estimate gets closer every time

💡A turnover that runs two days long is a vacancy nobody forecast. Watch the estimate against the actual.

📈

Analytics

Track your website

Built-in website analytics, no third-party tag required.

View page views, unique visitors, top pages, devices, browsers and referrer sources
Switch between Today, 7 days, 30 days and All time
To track your building's own website, click Show script and copy one line of HTML into its header
All traffic appears in the same dashboard, with no third-party tools required

💡Add the script to your building website to see which units people look at before they enquire.

📊

Dashboard

Monitor your dashboard

Occupancy, holds, turnovers and revenue in one view.

See what is let, what is held and what is empty, right now
Watch holds approaching expiry and tenancies approaching their move out date
Track revenue against the forecast month by month
Use the dashboard to decide what to open next, rather than opening everything

💡Check it first thing Monday. It tells you which calls to make this week.

🎁

Refer & Earn

Refer and earn

Share Furna with other operators and earn bonus credits.

Grab your unique referral link from the Refer & Earn page
Share it by message or email, one tap to copy
When your referral makes a qualifying purchase, you both earn bonus forecast credits
The bigger the plan they buy, the more bonus credits you both receive

💡The best referrals are operators you already know. One conversation can be worth ten credits.

Ready to run your first forecast?

Set up in under 5 minutes. Most operators find a hold they had forgotten in the first pass.

Get started →Talk to us first